No-show cost calculatorwhat missed appointments cost you
Enter how many appointments you book, how many clients don’t show up or cancel too late, and your average service price. The calculator shows the revenue and chair time you lose — and what a fee would recover if you charged it.
What no-shows cost you
- Lost per week
- $320
- Lost per month
- $1,280
- Lost per year
- $15,360
- Chair time lost per year
- 240 hours
- Share of your appointments
- 10%
- A fee would recover up to
- $7,680 a year If every fee were paid — an upper limit
How the calculation works
A no-show costs the full price of the service, because the time was reserved and nobody paid for it. A late cancellation costs the same unless you manage to rebook the slot — the calculator assumes you could not, so the result is the most you lose, not the average.
The fee line shows what you would recover if every no-show and late cancellation paid the fee. In practice some clients won’t pay or you will waive it, so treat it as an upper limit.
What to do with the number
If the yearly figure is larger than you expected, start with the cheap fixes: a written policy, a reminder before every appointment, and a clear way to cancel in time so the slot can be rebooked. Luvira sends confirmation and reminder emails automatically; it does not send text messages yet.
Next steps
Built for
Guides
Frequently asked questions
About the no-show calculation
Look at the last four to eight weeks in your calendar and count appointments where the client did not come and did not cancel. Divide by the number of weeks for a weekly average.
Because some can be rebooked. If you often fill late cancellations from a waiting list, enter fewer of them than actually happen.
No. It counts lost revenue and time. A missed appointment also saves the product you would have used, so the real loss is the price minus that product — usually close to the full price.
No. The calculation runs in your browser and nothing is sent anywhere.
Still have questions?
Write to us — a real person reads every email.
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